The MedEase Medical Management System boasts a wide range of features designed to reduce your staff's workload and increase your office's productivity.

The Doctor File:
Each provider is assigned a unique number. A number is assigned to any provider for whom production information is to be collected and reported. The doctor file includes entries for the provider's Medicare ID, Railroad Medicare ID, Medicaid ID, UPIN number, Envoy-NEIC specialty and modifiers.

The Procedure File:
The procedure file gives the clinic a finer breakdown of procedures performed than is currently used by insurance companies and government agencies. A cross reference between the procedure performed and the equivalent billing procedure code is formed, allowing for the assignment of multiple reporting descriptions and prices for each of the standard CPT and HCPCS codes. The procedure code file is used to handle billing for contracted services, allowing for the use of multiple pricing schemes.

Patient and Guarantor Information:
Demographic information -- name, address, date of birth, SSN, etc. -- and insurance information is entered for both the guarantor and patient. A guarantor is the person responsible for payment of services rendered to the patient. The guarantor can be the patient themselves or the patient's guardian. Multiple insurance companies can be assigned to the guarantor and patient records. Patient and guarantor records are easily found by searching last names, first names, social security numbers, or dates of birth. Searching can be done on portions of names or social security numbers.

Posting of Charges, Receipts and Adjustments:
Services, payments, adjustments, and notes are quickly posted to patient accounts. Posted transactions can be displayed, deleted and changed prior to a daily run. A detailed, on screen, summary of all current posting is available, in the order posted, for quick review and error correction. Balanced and subtotaled daily audit trail listings are produced when a daily run is completed. A series of summary management reports are printed, showing daily, month-to-date, year-to-date, and last year-to-date production figures for the clinic and each provider.

Patients are transferred to and from collection status within the posting option. Accountability is maintained by adjustment entries recorded in the patients billing history. A collection reference listing is available on demand, covering only those patients with a collection balance. The patient's collection history can be viewed as an extract of the total history.

Billing and Invoicing:
Insurance invoices are generated after charges are posted and the daily run is completed. Insurance CMS-1500 forms are created and printed for all invoices not billed electronically. Medicare, Medicaid, Blue Cross, and many private insurance company invoices are sent electronically, saving time and money. Patient statements are printed and mailed by ExpressBill, Inc. Bill messages can also be added to communicate with patients.

End-of-Month Processing:
The end-of-month process is a simple four-step procedure. Monthly reporting files are updated and cross-checked for discrepancies. If any errors are found the process can be stopped so that the problem can be corrected before continuing. The end-of-month process ages patient bill records, updates year-to-date information, and annually completes the fiscal year end process. All monthly reports are copied onto a CD-ROM for printing and storage.

Patient Billing History:
All patient billing history is stored in chronological order and can be reviewed on screen at any time. Multiple options are available that provide detailed patient history for each patient.

Collections:
Patients can be transferred to and from collection status. Accountability is maintained via adjustment entries recorded in the patients billing history. A collection reference listing is available on demand, covering only those patients with a collection balance. The patient's collection history can be viewed as an extract of the billing history.

Recall and Correspondence:
Recall letters and office correspondence data is extracted from MedEase and merged into a Microsoft® Word document. The system can maintain recalls individually by the user or automatically.

Appointment Book:
An optional appointment-scheduling package allows for making, moving, and canceling appointments. Any number of doctors, nurses, rooms, or equipment can be scheduled. Schedules are displayed on the screen or printed. Charge slips are printed based on the appointments scheduled.

Charge Slips:
Charge or encounter slips are batch printed for scheduled patients. Charge slips can be created in a Microsoft® Word document then merged with data extracted from the appointment book. Numerically or alphabetically ordered lists are printed to facilitate the pulling of patient charts.

Questions? Contact us at sales@medease.com for a fast response to your inquiry.